F-gas service logbook · 517/2014

The inspector asked for the logbook. One click. PDF in 5 seconds.

Frigus — F-gas service logbook for industrial refrigeration. Technicians record work on-site by phone (even offline), and the system compiles an audit-ready 517/2014 logbook for every unit.

Book a demo How it works

Works offline on-siteKept for 5 yearsAnnual F-gas report export

DashboardLive

CO₂ equivalent

156.9 t

Unit
R404A · 40 kg
Check every
6 mo.
Next check
2026-01-15
Status
Ready

01 — Problem

What happens without Frigus

The logbook lives in Excel or on paper — the inspector asks, and you're searching.

An inspection deadline slips by — fines up to €4,000 for non-compliance.

Each unit's history is scattered across technicians' phones and notebooks.

02 — Solution

What Frigus does

Equipment register + QR

Every unit gets a QR sticker; scan it on-site and see the full history.

Refrigerant card

Type, charge, GWP → automatic CO₂ eq. (t). R404A / R134a / R410A catalogue.

Visit form (offline)

Refrigerant added / recovered, inspection result, photos, customer signature. Works offline.

Audit PDF in one click

517/2014 Art. 6 logbook for each unit, kept for 5 years.

F-gas equipment logbook

EU Regulation 517/2014, Art. 6

No. FR-0428
2025-11-12

Operator: Coolant Service Ltd
Site: Shopping centre, Vilnius
Unit: R404A refrigeration racks
Charge: 40.0 kg · 156.9 t CO₂e

Date
Action
Amount
Check
Technician

2025-07-14
Added
+2.5 kg
OK
M. Peterson

2025-09-02
Inspection
—
Leak-tight
M. Peterson

2025-11-12
Recovered
−1.2 kg
OK
A. Clark

Kept for 5 years · Next mandatory check: 2026-01-15

Audit
ready

A document that satisfies the inspector on the spot

Not the annual national report, but an operational logbook for each unit — with every charge, recovery and leak-check record. Generated in one click.

→All fields required by Art. 6
→Automatic CO₂-equivalent calculation
→Next mandatory inspection date

Refrigeration technician connecting a manifold gauge set to a rooftop condensing unit — Frigus F-gas logbook

ON-SITE, NOT IN THE OFFICE

Charging, recovery and inspection captured on the spot — even without internet.

03 — Calculator

Inspection deadline — calculate now

Enter the charge and refrigerant — the system applies the 517/2014 requirement in real time.

Refrigerant charge

Refrigerant type

Leak-detection system

Doubles the inspection interval

Last inspection

CO₂ equivalent

156,9 t

= charge × GWP ÷ 1000

Mandatory?
YES
Frequency
6 mo.
Category
50–500 t
Next check
—

< 5 t not required · 5–50 t 12 mo. · 50–500 t 6 mo. · ≥ 500 t 3 mo. (with leak detection — 24 / 12 / 6 mo.)

04 — How it works

Three steps

Register the equipment

Technician applying a QR sticker to an industrial refrigeration unit

QR sticker on the unit + refrigerant card.

The technician records the visit

Technician filling in the visit form on a phone next to a chiller, offline

On-site, by phone, offline: added / recovered, inspection, photos, signature.

The office clicks a button

Office generating an audit-ready F-gas logbook PDF report

Audit-ready PDF; automatic reminders for upcoming and overdue deadlines.

Scanning a QR code on an industrial chiller in a supermarket plant room

QR = UNIT HISTORY

Scan the sticker on-site — instantly see the logbook and the next deadline.

05 — Pricing

Pricing

A fair hybrid model. The sale starts with the delivery — not the credit card.

Quote — Frigus deployment

Valid 30 days · FR-QUOTE

Setup

from €3,000

Tailoring to your service, data migration, training.

Subscription

80–150 €/mo

Hosting, support, updates, upcoming IoT monitoring.

Book a deliveryEach service company — its own installation.

Audit
ready

06 — Specification

Technical specification

Does it work offline on-site?

Yes. Offline-first; it syncs when connectivity returns.

Does it export for the annual F-gas report?

Yes — usage and inventory fields for the annual national report.

How long is data kept?

5 years, as required by 517/2014.

How many units can I add?

Unlimited, depending on your plan.

Does the data stay with me?

Yes; each service company — its own installation.

07 — Delivery